Accessability Statement: This accessibility statement outlines our commitment to ensuring equal access for all users, including those with disabilities. We strive to make our website, dedicated to supporting cancer patients in Columbia County, compliant with accessibility standards. We will also do our best to make sure there is easier access to those with disabilities to events.
BYLAWS
1)Mission/purpose A non-profit to raise money to provide assistance/support to cancer patients and families by means of fundraisers, events, cancer walks and grants. The corporation will include acceptance of contributions from the puble and private sector for financial and in-kind contributions. The corporation may directly or indirectly alone or in conjunction with others to do any and all lawful acts which may be neccessary to affect the charitable purpose to aide others, person or organization whose activities accomplish, foster and attain mission goal.
2)Membership Structure- No board member, officer, director and family member thereof, shall inure the benefits of profits geared toward recipients. Although board members, officers, directors and family members may be included in events as vendors sponsoring themselves or other persons with cancer. Vendors make money for themself with an agreed upon percentage going to sponsored person with cancer paid through the corporation at 100% (the percentage given by vendor). Vendors are not making profit for the corporation but serve as a sponsorof a individual with cancer, vendors are a contributor to whom may invite the public sector to an event where activities to make money are also available to the corporation.
-The Corporation is authorized to pay all compensation for services rendered, make distribution to persons who provide furtherance to the purpose of mission, including compensation for professional services if needed.
-The Corporation governing body are the officers (3 at this time). The governing body shall address all matters of business including disputes and have final vote. Not all board members are the officers and yet all officers are board members. All board members present have input and voting on events, planning, applicant decisions, disputes and furtherance of mission.
3) Board- The governing body defined as three officers/directors at any given time. In this early stage of corporation development, the governing body are the direct stakeholders/developers in the startup of the non-profit corporation, and this may be amended at a future date should growth of the corporation require so. The vacancy of an officer is to be filled by remaining officers with consideration of persons to compliment mission and who agrees to duties necessary of position.
-Volunteerism and charitable goals are main requirements to serve as board members. Board members are required to have input, go to meetings, volunteer at events, and vote in the furtherance of mission. No limit of servitude for board members or officers/directors. No limit on number of board members, a complete volunteerism, and with growth the corporation may change and amendments will be done via by laws and majority vote.
-This non-profit has two primary bodies 1) officers/directors= quorum and 2) board members/volunteers, all with no pay or profits.
-President, chief volunteer, board member, officer in quorum, preside at all meetings, lead member to perform and delegate duties required to achieve mission objectives, contract agreements of public spaces, application process for vendors, volunteers, and applicant recipients, networking, event planning and future growth of corporation in conjunction with all board members.
-Treasure, volunteer, board member, officer in quorum, meeting attendee, finacial reports in lieu of keeping board members informed of financial condition, budget preparation, deposits, disbursements, grant writing, IRS annual form 990, networking, application forms and aid in the future growth of corporation.
-Record Officer- Volunteer, board member, officer in quorum, meeting attendee, networking, minutes of meeting, research, records compilation and to aid in future growth of corporation.
-Board Member-volunteer, meeting attendee, networking, event planning, decision voter, and to aid in future growth of corporation.
4) Procedures- called meetings defined as gatherings via letter, phone call, emails- hard copy proof of communication is suggested strongly.
-Quorum defined as the immediate governing board, which is the president treasurer and record officer, a full quorum of officers must be present before a meeting can begin.
-Majority vote defined as, the largest of total votes cast by all present board membersin decisions. Not present does not equate to a vote. Tied/hung decisions will refer to quorum making final vote.
-Majority vote defined as, the largest of total votes upon by the sum of total board members present. No sole board member can amend by laws. It is acknowledged that future growth of corporation may require amendments/updates which will be by majority vote. All final changes in by laws and requlatory rules are to be administered by governing body as required by law.
-The corporation shall stipulate how funds will be used, recipients are required to provide the corporation with detailed records and financial proof of how funds were used after disbursement. Chosen applictants will be chosen by the sum of present board members using application data with no stand-alone decision.
-Corporation will not discriminate gender, race, creed, ancestry, matital status, sexual orientation, age, physical disability, veteran status, political service, color or religion. This includes board members, volunteers, applicants, and all others attributed to the goal mission.
-Fiscal year is January 1 through December 31 of each year.
5)Dissolution- Should the time arrive that the corporation is to dissolve, all remaining assets are to be distributed to qualified applicants, no remaining assets will go to board members or volunteers, should there be no qualified applications at time of dissolution, the remaining funds will be distributed to a cancere organization with similar mission goal.
6)Considerations- Necessary records, when records are no longer required- they should be destroyed- a yearly review of records will be donw by quorum.
-Mandatory records to be kept in perpetuity- a.) article of incorporation b) IRS form 1023EZ c) Most recent laws. d) Application for tax exemption. e) All records relevant to possible litigation. f) Public filed documents. g) minutes of meetings. h) Conflict of interest regulations require records be available for public inspection upon request.
-Records to maintain-personal records of board members (full name-phone number-email address-mailing address-immediate family names-duty of volunteerism-skills offered or available as volunteer). Complaints brought against corporation or individual their in.
-Personal board member records equal 3 years kept.
-Legal documents not before mentioned and all things considered legal equal 10 years kept.
-Tax records equal 7 yeard kept
-Emails considered important-in hard copy and saved
-Donor records-no donor records can be made available in persons outside ot corporation except authorized government agencies.
-Recipients records
-Minutes of meetings
The corporation encourages all board member to practice high standards of business and personal ethics in the conduct of their volunteerism duties and responsibilities with honesty and integrity and to comply with all applicable laws and regulations. It is the intent of this corporation to adhere to all laws and regulations that apply to and to mantain the mission.